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April 30, 2024

How to optimize the management of applications and admissions to major schools?

Effective management of applications and admissions is a challenge for large schools, which must process a large number of applications while ensuring a fair and efficient selection process. A centralized platform can greatly simplify this process, offering functionality tailored to the specific needs of each school. Find out how to optimize admissions management at your school.

Summary :

  1. Centralize the admission process with a dedicated platform

  2. Facilitate communication and collaboration between stakeholders

  3. Automate repetitive tasks for greater efficiency

  4. Integrate online assessment features for objective selection

1- Centralize the admission process with a dedicated platform

To simplify application management, it is essential to set up a centralized admissions platform that allows application forms to be personalized for each program. This personalization makes it possible to collect relevant information for each program, thus avoiding the collection of unnecessary data.

Emundus offers the ability to personalize application environments, simplifying the top school admissions process and improving the applicant experience. Admissions officers can create forms tailored to each program, making it easier to process applications and make decisions.

Sciences Po Paris, for example, deployed and configured the admissions platform for summer courses and accommodation reservations. By customizing the forms, the school was able to collect the information needed to evaluate applications for these programs, simplifying the process for applicants and admissions teams.

Automating applicant tracking is a key element in ensuring rapid and efficient processing of applications. Emundus offers integrated functionality for automated application tracking from submission to final decision.

With this automation, admissions officers can easily track the progress of applications, identify incomplete applications and follow up with applicants if necessary. This proactive application management improves the candidate experience by providing them with rapid feedback on the status of their application and reducing processing times.

Imagine a large engineering school that receives thousands of applications each year. With an automated tracking system, admissions teams can instantly identify incomplete applications and send reminders to affected applicants. This helps avoid delays in processing applications and ensures that all applications are considered thoroughly and fairly.

Advantages of centralization

Key Features

Customizing forms

Collection of relevant information

Simplification of the process

Improved candidate experience

Automated applicant tracking

Fast and efficient processing of files

Identification of incomplete files

Proactive follow-up of candidates

2- Facilitate communication and collaboration between stakeholders

Regular communication with applicants is essential to maintain their engagement and interest in the program. Emundus allows you to set up automated notifications to keep candidates informed of the progress of their application and the next steps to take.

These notifications may take the form of personalized emails, text messages, or messages through the candidate portal. By automating these communications, admissions officers can ensure applicants are kept informed every step of the way, reducing concerns and inquiries.

Let’s take the example of an international applicant to a master’s program. By receiving regular notifications about the status of their application, such as confirmation of receipt, document validation or admission decision, applicants feel supported and reassured throughout the process. This strengthens their commitment to the institution and eases the transition to enrollment.

Managing the documents required for an application can quickly become complex and time-consuming, especially when there are many applicants. Emundus makes it possible to centralize the management of these documents by offering a single platform where candidates can submit their supporting documents.

This centralization facilitates the verification and processing of applications by admissions teams, who have access to all documents in a single environment. Additionally, Emundus offers a comprehensive export of application data, allowing admissions managers to analyze the collected information and generate detailed reports.

Let's imagine a business school that requires numerous documents for applications, such as transcripts, letters of recommendation or proof of professional experience. With a centralized platform, applicants can easily upload these documents, while admissions teams can view and validate them efficiently. This reduces the risk of error and speeds up file processing.

To optimize communication and collaboration in the admissions process:

  1. Automate candidate notifications

  2. Personalize messages based on process stage

  3. Centralize document submission and management

  4. Facilitate access and sharing of files by admissions teams

  5. Generate comprehensive reports to analyze application data

3- Automate repetitive tasks for more efficiency

Analyzing application data is important for optimizing recruitment strategies and making informed decisions. Emundus offers automatic application reporting capabilities, making it easy for admissions managers to track trends and identify areas for improvement.

These reports may include statistics on the number of applications received, candidate profiles, conversion rates, etc. By having access to this information automatically, admissions teams can save valuable time and focus on analyzing data rather than manually compiling reports.

Consider the case of a university that wishes to compare the performance of its different programs in terms of attracting applicants. With automated reporting, admissions officers can quickly identify the most popular programs, the geographies where the majority of applications are coming from, and the most effective recruiting channels. This information allows strategies to be adjusted accordingly and resources to be allocated optimally.

Once admission decisions have been made, it is important to quickly contact successful candidates and provide them with the documents they need for the rest of the process, particularly for obtaining visas. Emundus automates the generation of admission letters and documents necessary for administrative procedures.

This automation significantly reduces the time spent by admissions teams preparing these documents and ensures the consistency of the information provided. Candidates thus quickly receive their admission letter and can begin to organize their arrival at the establishment.

Let's imagine an international student accepted into a master's program. As soon as the decision is registered in the system, Emundus automatically generates the personalized admission letter and the specific documents necessary for the visa application. The student receives these documents without delay, which allows him to plan his departure and installation in the country of study with complete peace of mind.

"With Emundus, we were able to automate the generation of admission letters and visa documents. This has significantly reduced our workload and allowed students to receive the information they need quickly. "

4- Integrate online evaluation features for objective selection

Admissions interviews are often a key step in the candidate selection process. Emundus offers an interview management system integrated into the platform, allowing admissions teams to efficiently organize appointments and candidate assessments.

This system allows you to schedule interviews, distribute candidates among evaluators, collect feedback and centralize scores and comments. This centralized management of interviews guarantees an objective and fair evaluation of candidates, while facilitating collaboration between the different members of the admissions team.

Let's take the example of Excelia , which deployed the Emundus to manage its international applications. Using the interview management system, the school can easily organize remote interviews with candidates from all over the world. Evaluators have access to candidate files and can enter their evaluations directly into the platform. This allows for collaborative and transparent decision-making, based on objective criteria.

Analyzing applicant data is essential to understanding trends and adapting recruiting strategies accordingly. Emundus integrates data analysis tools to monitor key indicators in real time, such as the number of applications, geographic distribution of candidates, average scores, etc.

These analytics tools provide an overview of applications and help admissions managers make informed decisions to optimize their recruitment campaigns. With this information, teams can identify the most promising recruitment pools, adjust their communication strategies and allocate their resources more efficiently.

Let's imagine an engineering school that wants to diversify its international recruitment. Using Emundus , it can identify countries where the most qualified applicants come from, but which are still under-represented in its program. Armed with this information, the school can target its communication efforts on these countries and set up strategic partnerships to attract more candidates from these regions.

Did you know that 90% of top schools using Emundus have seen a significant reduction in time spent on administrative tasks related to admissions, allowing them to focus on higher value-added activities?

In conclusion, effective management of applications and admissions is essential for top schools that want to attract the best candidates. By centralizing the admissions process, facilitating communication, automating repetitive tasks, and integrating online assessment capabilities, schools can significantly improve the applicant experience and optimize their selection process. Emundus platform offers a comprehensive solution to these challenges, allowing schools to focus on what matters most: the quality of their programs and the success of their students.

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