How to optimize the management of applications and admissions to major schools?

Effectively managing applications and admissions is a challenge for top schools, which must process a large number of applications while ensuring a fair and efficient selection process. A centralized platform can greatly simplify this process by offering features tailored to each school's specific needs. Discover how to optimize admissions management at your school.

Summary :

1. Centralize the admissions process with a dedicated platform

2. Facilitating communication and collaboration between stakeholders

3. Automate repetitive tasks for greater efficiency

4. Integrate online assessment features for objective selection

1- Centralize the admissions process with a dedicated platform

To simplify application management, it is essential to implement a centralized admissions platform that allows for the customization of application forms for each program. This customization ensures that only relevant information is collected for each program, thus avoiding the collection of superfluous data.

Emundus offers the ability to customize application environments, simplifying the admissions process to top schools and improving the applicant experience. Admissions officers can create forms tailored to each program, streamlining application processing and decision-making.

Sciences Po Paris, for example, deployed and configured the admissions platform for summer courses and accommodation bookings. By customizing the forms, the school was able to collect the information necessary to evaluate applications for these programs, thus simplifying the process for both applicants and admissions teams.

Automating application tracking is key to ensuring fast and efficient application processing. Emundus offers built-in features for automated application tracking, from submission to final decision.

Thanks to this automation, admissions officers can easily track the progress of applications, identify incomplete applications, and follow up with applicants when necessary. This proactive application management improves the applicant experience by providing timely feedback on the status of their application and reducing processing times.

Imagine a prestigious engineering school that receives thousands of applications each year. Thanks to an automated tracking system, the admissions teams can instantly identify incomplete applications and send reminders to the applicants concerned. This prevents delays in processing applications and ensures that all files are reviewed thoroughly and fairly.

2- Facilitate communication and collaboration between stakeholders

Regular communication with applicants is essential to maintaining their engagement and interest in the program. Emundus allows you to set up automated notifications to keep applicants informed about the progress of their application and the next steps involved.

These notifications can take the form of personalized emails, text messages, or messages via the applicant portal. By automating these communications, admissions officers can ensure that applicants are kept informed at every stage of the process, reducing concerns and inquiries.

Consider the example of an international applicant to a master's program. By receiving regular notifications about the status of their application, such as confirmation of receipt, document validation, or admission decision, applicants feel supported and reassured throughout the process. This strengthens their commitment to the institution and facilitates the transition to enrollment.

Managing the documents required for an application can quickly become complex and time-consuming, especially when there are many applicants. Emundus centralizes the management of these documents by offering a single platform where candidates can upload their supporting documents.

This centralized system facilitates the verification and processing of applications by admissions teams, who have access to all documents in a single environment. Furthermore, Emundus offers a complete export of application data, enabling admissions officers to analyze the collected information and generate detailed reports.

Imagine a business school that requires numerous documents for applications, such as transcripts, letters of recommendation, and proof of work experience. With a centralized platform, applicants can easily upload these documents, while admissions teams can efficiently review and validate them. This reduces the risk of errors and speeds up the application process.

To optimize communication and collaboration in the admissions process:

1. Automate notifications to candidates

2. Personalize messages according to the stage of the process

3. Centralize document submission and management

4. Facilitating access to and sharing of files by admissions teams

5. Generate comprehensive reports to analyze application data

3. Automate repetitive tasks for greater efficiency

Analyzing application data is crucial for optimizing recruitment strategies and making informed decisions. Emundus offers automated application reporting capabilities, enabling admissions managers to easily track trends and identify areas for improvement.

These reports can include statistics on the number of applications received, candidate profiles, conversion rates, etc. By having automatic access to this information, admissions teams can save valuable time and focus on data analysis rather than manually compiling reports.

Consider a university that wants to compare the performance of its different programs in terms of attracting applicants. Using automated reports, admissions officers can quickly identify the most popular programs, the geographic areas from which the majority of applications originate, and the most effective recruitment channels. This information allows them to adjust their strategies accordingly and allocate resources optimally.

Once admission decisions have been made, it is important to contact successful candidates promptly and provide them with the necessary documents for the next steps in the process, particularly for obtaining visas. Emundus automates the generation of admission letters and the documents required for administrative procedures.

This automation significantly reduces the time admissions teams spend preparing these documents and ensures the consistency of the information provided. Candidates thus receive their admission letter quickly and can begin organizing their arrival at the institution.

Imagine an international student accepted into a master's program. As soon as the decision is recorded in the system, Emundus automatically generates a personalized letter of admission and the specific documents required for the visa application. The student receives these documents without delay, allowing them to plan their departure and settling into their study destination with complete peace of mind.

"With Emundus, we were able to automate the generation of admission letters and visa documents. This significantly reduced our workload and allowed students to quickly receive the information they needed."

4- Integrate online assessment features for objective selection

Admissions interviews are often a key step in the candidate selection process. Emundus offers an interview management system integrated into the platform, enabling admissions teams to efficiently schedule appointments and candidate assessments.

This system allows for interview scheduling, candidate allocation among evaluators, feedback collection, and centralized scoring and comments. This centralized interview management ensures an objective and fair evaluation of candidates, while also facilitating collaboration among the various members of the admissions team.

Take the example of Excelia , which deployed the Emundus to manage its international applications. Thanks to the interview management system, the school can easily organize remote interviews with candidates from around the world. Evaluators have access to candidates' files and can enter their assessments directly into the platform. This enables collaborative and transparent decision-making based on objective criteria.

Analyzing application data is essential for understanding trends and adapting recruitment strategies accordingly. Emundus integrates data analysis tools that allow you to track key indicators in real time, such as the number of applications, the geographical distribution of candidates, average scores, and more.

These analytical tools provide a comprehensive overview of applications and help admissions managers make informed decisions to optimize their recruitment campaigns. With this information, teams can identify the most promising recruitment pools, adjust their communication strategies, and allocate resources more effectively.

Emundus ' data analysis tools , it can identify the countries from which the most qualified applicants originate, but which are still underrepresented in its program. Armed with this information, the school can focus its communication efforts on these countries and establish strategic partnerships to attract more candidates from these regions.

Did you know that 90% of top schools using Emundus have seen a significant reduction in the time spent on administrative tasks related to admissions, allowing them to focus on higher value-added activities?

In conclusion, effective application and admissions management is essential for top schools that want to attract the best candidates. By centralizing the admissions process, facilitating communication, automating repetitive tasks, and integrating online assessment capabilities, schools can significantly improve the applicant experience and optimize their selection process. The Emundus offers a comprehensive solution to these challenges, allowing schools to focus on what matters most: the quality of their programs and the success of their students.