The advantages of admission software for higher education

Admissions software is a major asset for optimizing and streamlining the higher education application process. By centralizing applicant data, automating repetitive tasks, and enabling precise tracking of each application, these solutions enhance the efficiency of admissions teams. They also improve the applicant experience by offering personalized and intuitive portals and targeted communication. Finally, these decision-support tools, with their dashboards and detailed reports, allow institutions to effectively manage their recruitment campaigns and achieve their objectives.

Summary :

1. Optimizing the admissions process

2. Improved candidate experience

3. Better decision-making

Optimizing the admissions process

Centralization of candidate data

Managing applications effectively can quickly become a headache for admissions teams. Candidate information is often scattered across different files and tools, complicating tracking and lengthening processing times.

The solution? Admissions software that centralizes all candidate data in one place. Their contact information, academic background, and supporting documents are accessible in just a few clicks from a single interface. No more wasting time searching for missing information. Everything is readily available to analyze each application and make a quick decision.

Automation of communications

An admissions solution automates communications with candidates at each key stage of the process:

1. Application acknowledgement: A confirmation email is automatically sent as soon as an application is submitted online, reassuring the applicant.

2. Reminders and follow-ups: The software sends automatic reminders to candidates to provide missing documents or perform certain actions within the deadlines.

3. Notification of decisions: Admission responses, whether favorable or not, are communicated without delay to candidates by email or SMS.

4. Registration follow-up: Once admitted, prospective students receive personalized instructions to finalize their administrative and academic registration.

This end-to-end follow-up through targeted and timely notifications contributes to a smooth and positive candidate experience, from the first contact to successful integration into the establishment.

Simplified document management

Gathering and verifying all the necessary application documents can quickly become tedious, both for students and the admissions team. Our software centralizes the submission and management of supporting documents.

Applicants can easily upload their transcripts, letters of recommendation, or any other required documents directly through the online application portal. The admissions team can then access these documents instantly to verify that the applications are complete and compliant.

Improved candidate experience

Personalized candidate portal

A candidate portal offers numerous features to facilitate application tracking:

1. Personalized dashboard: The candidate has access to an overview of the progress of their application. They can see at a glance the steps completed and those remaining to be completed.

2. Real-time application status: The status is updated instantly each time the admissions team updates your application. No more calling or emailing to find out its progress.

3. Sending additional documents: The portal makes it easy to send any missing documents to the file. It's quick and easy; everything is done online.

4. Interview scheduling: Candidates can book their interview slot directly through the portal, according to their availability. Logistical constraints are reduced.

5. Admission results: The final decision is communicated to the candidate via their personal portal. They are notified in real time, ensuring a seamless experience throughout the entire process.

Intuitive application process

Applying to a graduate program can sometimes be complex and frustrating for students. Our admissions software offers an intuitive and user-friendly application experience. An online portal allows applicants to complete their application step by step, easily upload required supporting documents, and track their application's progress in real time. Say goodbye to tedious paper procedures and hello to a seamless, digital process from start to finish.

Targeted and relevant communications

Powerful admissions software automates and personalizes communications sent to applicants at each key stage of the process. Instead of generic emails, messages can be tailored to each applicant's profile, interests, and progress.

For example, a personalized welcome email is sent as soon as an application is submitted online. Targeted reminders are triggered for missing documents. Admission decisions are communicated promptly, with tailored content. Once admitted, prospective students receive customized instructions to finalize their registration.

This personalized support, from the initial contact to integration, contributes to a smooth and positive candidate experience. Candidates feel valued as individuals and are better informed to successfully integrate into the institution.

Better decision-making

Detailed dashboards and reports

Making informed decisions requires a clear and detailed view of admission data. Without the right tools, teams waste valuable time manually compiling figures into tables.

The solution? Our software centralizes all the data and presents it in intuitive dashboards. At a glance, see the status of applications, their distribution by program, and conversion rates at each stage. Identify key trends and areas for improvement.

Then, in just a few clicks, create the reports you need. Number of applications submitted, candidate profiles, processing times: all the information is at your fingertips. Easily share them with the various stakeholders for collaborative management of your admissions process.

With our powerful yet easy-to-use analytics tools, spend less time on administrative tasks. Focus on strategy and optimizing your recruitment. Data-driven decisions for tangible results.

Monitoring of key indicators

High-performance admissions software allows for real-time monitoring of key process KPIs:

• Number of applications received, complete, incomplete

• Average processing times for cases by the teams

• Application-to-registration conversion rate

• Candidate profile: nationality, education level, field of study

This key data, accessible through intuitive dashboards, gives you complete visibility into your campaign performance. This allows you to fine-tune your admissions and adjust your strategy as you go to achieve your goals.

Forecasting and modeling

High-performance admissions software allows for accurate prediction of future enrollments thanks to advanced modeling tools:

1. Scenario simulation: Test different hypotheses by varying key parameters such as the number of applications, conversion rates per stage, or quotas per program. Immediately visualize the impact on your projected workforce.

2. Multi-year projections: Project your enrollments over several years, taking into account demographic changes, education market trends, and modifications to your program offerings. Anticipate potential bottlenecks and adjust your strategy accordingly.

3. Cohort optimization: Define the optimal size and composition of your cohorts based on multiple criteria such as student experience, available resources, or diversity goals. The software will recommend the best distribution.

Ultimately, adopting high-performing admissions software like Emundus is a real asset for higher education institutions. By simplifying and personalizing the applicant journey, streamlining communication, and providing valuable insights into admissions trends, these solutions help universities and schools attract top talent. They also enable them to optimize team efficiency and make informed decisions to build diverse and engaged cohorts—key advantages for remaining competitive in the education market.