How to create a successful call for projects for your organization?

Organizing a call for projects is a powerful way to support innovation and strengthen engagement within your organization. But how do you actually launch an initiative that will attract the best projects? This article reveals a methodology in 3 key steps, from defining objectives to disseminating the call, to maximize your chances of success. You will also discover practical tips for writing a clear and compelling call for projects and implementing an effective selection process.

Summary :

1. Prepare your call for projects.
2. Write a convincing call for projects.

Preparing your call for projects

Define the project's objectives and framework

Clearly defining the objectives and framework of your call for projects is a crucial step to ensuring its success. Here are the key points to keep in mind:

• Clarify the purpose: what is the ultimate goal of this call for projects? To support a cause, stimulate innovation, solve a specific problem? A clear vision will guide the entire process.

• Define the scope: at what scale will the project be deployed (local, national, international)? Which structures will be able to apply (associations, companies, institutions...)?

• Set a realistic timeline: define the major steps and deadlines, from the publication of the call for proposals to the final selection of winners. Remember to allow sufficient time for each phase.

• Define the budget envelope: what amount will be allocated to the selected projects? Will it be solely financial support or also in-kind or skills-based support?

Taking the time to establish this framework upfront will save you from many pitfalls later on and ensure the relevance of your call for projects. This initial planning is definitely worth the investment!

Identify available resources

To successfully carry out your call for projects, it is essential to take stock of the resources you can rely on:

• Human resources: build a motivated and competent team internally, with support from volunteers or external service providers if needed. Define everyone's roles.

• Material resources: premises, computer equipment, supplies... Check that you have everything you need or plan to acquire it.

• Budget: Determine the financial allocation for the call for projects, including design and communication costs, as well as prizes for the winners. Ensure you have sufficient funds.

This inventory will allow you to identify any potential gaps and address them in a timely manner. Proper resource planning is key to the optimal organization of your call for projects.

Build a dedicated team

Managing a call for projects without a committed team can quickly become an insurmountable challenge. Bringing together motivated and dedicated individuals will be key to the success of your initiative.

Capitalize on the complementary nature of profiles and skills. Each team member should be able to contribute, whether in strategic, operational, or interpersonal aspects. Also, ensure a clear distribution of roles and responsibilities for smooth and effective collaboration.

Writing a compelling call for proposals

Structure the content of the call

To effectively structure the content of your call for projects, consider detailing these key sections:

1. Context: Explain the framework and motivations behind this call for projects. What is driving you to launch this initiative? Why is it important and relevant?

2. Objectives: Specify the concrete goals you are aiming for with this appeal. Be specific about the expected results and the anticipated impact.

3. Eligibility criteria: list the conditions that candidates must meet in order to apply (legal status, area of ​​intervention, geographical location, etc.)

4. Funding: indicate the type of support offered to the winners (grant, mentoring, networking, etc.) as well as its amount or value.

5. Selection process: detail the main stages of the evaluation of applications (pre-selection, audition, final jury...) and the associated timetable.

Pay attention to form and style

A well-written call for proposals must above all be clear and easy to read. Structure your text with short paragraphs, simple sentences, and logical connections between ideas. Adopt a direct and dynamic style, favoring the active voice.

However, a beautiful layout won't be enough if the content lacks substance. Your call for projects must also deliver a relevant and compelling message. Highlight the project's objectives and benefits in a concise and impactful way.

To combine engaging style with impactful content, refine each word and support it with concrete examples. Evoke emotion and build trust with language that resonates with your target audience. Read it aloud to ensure the text sounds good and makes people want to learn more. With these guidelines in mind, you'll be ready to write an effective and memorable call for projects!

Highlight the benefits for participants

Participating in a call for projects offers numerous advantages for project leaders. Indeed, it is an opportunity to test and validate an innovative idea, while benefiting from support and funding.

However, one should not overlook the conditions sometimes required in return, such as reporting or visibility to be granted to the sponsor. These can require time and resources.

Ultimately, choosing the call for projects best suited to your idea and ensuring you have the capacity to meet the commitments will allow you to make the most of this enriching experience, both in terms of the project and skills development.

Organizing a call for proposals may seem complex, but by following a clear and rigorous methodology, you'll maximize your chances of attracting the best projects. By precisely defining your objectives, writing a compelling call for proposals, and implementing an effective selection process, you'll bring a high-impact initiative to life. Finally, remember that a platform like Emundus can help simplify application and admission management, allowing you to focus on what matters most: finding the gems that will make your organization shine.