Emundus is an innovative platform that simplifies and optimizes application management in higher education. By centralizing applications, automating tasks, and offering a streamlined application experience, Emundus is revolutionizing how institutions manage their admissions. Discover how this solution transforms the application process for admissions managers and applicants.

Summary:

1. Centralize files for simplified access to information.
2. Secure sensitive candidate data.
3. Automate tasks to increase efficiency.
4. Track application status in real time.
5. Offer a simplified and transparent application experience.
6. Reduce costs through digitisation

1- Centralize files for easier access to information

Quick and organized access to data

Centralizing application files on a single platform like Emundus provides immediate access to all the necessary information. Admissions managers can view applicant data in just a few clicks, without having to navigate between different systems or search through paper files.

This centralized organization enables more efficient application management. Teams can easily find required documents, compare candidate profiles, and make informed decisions. The Emundus platform becomes a single point of access for all application-related information.

Consider a leading business school that receives thousands of applications from around the world each year. With Emundus, admissions teams can instantly access complete candidate files, including transcripts, personal statements, and letters of recommendation. No more searching through piles of paper documents or juggling multiple databases. Everything is centralized and accessible in just a few clicks, enabling fast and efficient application processing.

Minimizing document loss

By digitizing application files, Emundus significantly reduces the risk of lost documents . Candidates submit their supporting documents directly to the platform, which stores them securely. There's no longer any need to worry about lost or damaged files.

This enhanced security provides admissions managers with peace of mind. They can focus on evaluating applications without fear of losing important information. Digitization digitisation ensures a digital record of each step in the process, facilitating subsequent audits and verifications.

To optimize application management:

1. Emundus offers a centralized platform: It allows all application files to be grouped in one place, facilitating their access and processing.

2. Digitisation of documents: Supporting documents are submitted directly online, eliminating the risk of loss or damage to paper documents.

3. Digital traceability: Each step of the process is recorded digitally, allowing for complete tracking and simplifying audits.

2- Secure candidates' sensitive data

Advanced encryption protocols

Emundus places paramount importance on the security of candidates' sensitive data . The platform uses advanced encryption protocols to protect information from unauthorized access. Data is encrypted during transmission and storage, thus guaranteeing its confidentiality.

This proactive approach to security strengthens applicants' confidence in the application process. They can submit their personal documents with peace of mind, knowing that their information is protected by robust security measures. This allows higher education institutions to focus on evaluating applications without compromising data protection.

Imagine an applicant submitting an application containing personal information such as their passport number, address, and bank statements. With Emundus, this data is encrypted end-to-end, from the moment the application is submitted until it is reviewed by the admissions team. Even in the event of an intrusion attempt, the information will remain unreadable to any unauthorized person. This enhanced security reassures the applicant and protects the institution's reputation for data protection.

3. Automate tasks to increase efficiency

Automated application validation

Emundus automates the initial application review process , eliminating tedious manual tasks. The platform automatically verifies the presence of required documents and their compliance with established criteria. This automation allows for the rapid filtering of incomplete or ineligible applications, saving valuable time for admissions teams.

This automated validation also reduces the risk of human error . Selection criteria are applied consistently and impartially to all applicants, ensuring a fair assessment. Admissions managers can then focus on analyzing promising applications, thus optimizing their efficiency.

Automatic notification management

Emundus automates the sending of notifications to candidates at each key stage of the process. Candidates receive confirmations of receipt, deadline reminders, and updates on the progress of their application. This automated communication maintains candidate engagement and reduces manual follow-up requests.

Automated notification management frees up time for admissions teams . They no longer need to manually write and send emails to each applicant. The Emundus platform handles this repetitive task, allowing managers to focus on higher-value activities, such as application review and candidate interviews.

For example, when an applicant submits their application, they instantly receive an automatically generated confirmation of receipt from Emundus. If any supporting documents are missing, the system sends the applicant a personalized reminder, indicating which documents are required and the deadline. Similarly, when the application moves to the next stage, such as review by the admissions committee, the applicant is automatically notified. These automated notifications ensure transparent and regular communication, improving the applicant experience while reducing the workload for the admissions teams.

Table to better understand the advantages of automation with Emundus:

4- Track the status of applications in real time

Continuously updated information

With Emundus, admissions managers have access to real-time, up-to-date information on the status of applications. The platform centralizes all data and updates it automatically at each stage of the process. Teams can therefore effortlessly track the progress of applications, from initial submission to final decision.

This real-time tracking enables proactive application management . Managers can quickly identify pending applications, potential delays, and necessary actions. They have complete visibility into the application pipeline, facilitating resource planning and process optimization.

Easier decision-making

Real-time tracking of application statuses facilitates decision-making for higher education institutions. Admissions managers have access to complete and up-to-date data on each applicant, allowing them to quickly assess their suitability for the programs offered.

Emundus also offers comparative analysis tools to help select the best candidates. Teams can compare candidates based on various criteria, such as academic results, professional experience, or specific skills. This in-depth analysis enables informed and objective decisions based on concrete data.

Consider an admissions officer tasked with selecting candidates for a highly competitive master's program. With Emundus, they have real-time access to a dashboard that summarizes the status of each application. At a glance, they can see which applications are complete, which require additional information, and which have already undergone an initial review. They can also compare the profiles of shortlisted candidates based on key criteria, such as grades in relevant subjects or internships completed in the field. This up-to-date information and comparative tools enable them to make informed decisions and select the most promising candidates for the program.

5- Offer a simplified and transparent application experience

Submitting applications online

Emundus offers candidates a simplified experience by allowing them to submit their applications entirely online. No more printing and mailing paper documents. Candidates can complete forms, upload supporting documents, and track the progress of their application from their personal account on the platform.

This digitisation of the application process makes life easier for candidates , especially those applying from abroad. They can submit their application anytime, from anywhere, in just a few clicks. This increased accessibility expands the pool of potential candidates and enhances the attractiveness of higher education institutions.

Imagine an international student who wants to apply to a bachelor's degree program at a French university. With Emundus, they can create an online account, complete application forms directly on the platform, and upload required documents, such as transcripts and passport, from their computer. They no longer have to worry about postal delays or international shipping costs. They can submit their complete application in minutes, from anywhere in the world. This streamlined process encourages more international applicants to apply, thus enriching the diversity within the institution.

Automatic notifications to candidates

transparent communication with applicants through automated notifications. Applicants are informed in real time of key stages in the process, such as the receipt of their application, requests for additional information, or final decisions. This allows them to track the progress of their application without having to contact the admissions teams directly.

This transparency strengthens candidates' confidence in the application process. They feel informed and involved at every stage, which reduces their anxiety and improves their overall experience. Personalized notifications also demonstrate institutions' commitment to their candidates, thus reinforcing their brand image.

Comparative table of candidate experience with and without Emundus:

6- Reduce costs through digitisation

Elimination of printing and postage costs

Digitizing application files with Emundus allows higher education institutions to achieve significant savings . By eliminating the need to print and send paper documents, printing, paper, and postage costs are considerably reduced digitisation

These savings can be reallocated to strategic initiatives, such as developing new programs or improving student services. Digitalization digitisation only reduces costs but also promotes more sustainable and environmentally friendly practices.

For example, a university that receives 10,000 paper applications each year could save tens of thousands of euros by adopting Emundus. There would be no more printing forms, paying postage, or storing bulky files. These substantial savings could be invested in scholarships, innovative teaching equipment, or student support programs. Furthermore, by reducing its paper consumption, the university demonstrates its commitment to environmental preservation, thereby enhancing its image with applicants and the community.

Reduction in the need for physical archiving

Electronic application management with Emundus significantly reduces the need for physical archiving . Institutions no longer need to store large volumes of paper files, freeing up space and reducing archiving costs.