Employee and student reporting portal
Equip your organization with an online reporting portal for your employees, students or other persons (partners, staff of external companies...) to report and bring to your knowledge a situation of violence, discrimination, moral or sexual harassment or sexist acts of which they were victims or witnesses.
Two good reasons to have an eMundus reporting portal
Comply with the law
Comply with the law
An employer must ensure that all necessary measures are taken to ensure safety and to protect the physical and mental health of workers. In the case of harassment, the employer must specifically set up a prevention system and act quickly in the event of an alert.
The setting up of the EMUNDUS reporting portal is part of the compliance with regulatory obligations to take into account gender-based and sexual violence, moral harassment, acts of violence and discrimination.
This occupational alert mechanism allows any employee to inform his employer of a situation contrary to the labour code regarding acts of violence, discrimination, moral or sexual harassment or sexist acts of which he or she was a victim or witness.
This system may also be open to your students, partners, and/or staff of external companies working within your organisation,
A portal that serves everyone
The use of the EMUNDUS Reporting portal streamlines your end-to-end process, ensuring that you can access any report at any time and be alerted so that you can act as quickly as possible according to the situation. Because it secures and centralizes all data, the portal ensures that you can easily share all or part of the information with one or more stakeholders involved in reporting. Accessible 24/7, this reporting portal will inform the potential reporter of the procedure to follow depending on the situation, will make it possible to file a report at any time and from any place. Finally, the declarant will be reassured by initiating his procedures in a secure space, in which he can choose to make an anonymous report, and follow the progress of the management of each of the reports made.
A portal that serves everyone
Main beneficiaries of the eMundus reporting portal
Fully customizable (graphic charter, domain name, shipping email address, features, integration of your own processing process and user organization chart, etc.), your reporting portal will bring you various benefits.
Benefits in terms of time
Benefits in terms of time
- Visibility of your device increased easily and sustainably thanks to the existence of the portal
- An end-to-end expedited processing process
- Easy access to data, all in one place
- Creating reports and statistics on the overall situation in just a few clicks
- A simplified delegation of the management of this system to another colleague, who has all the data history
- An easy and reliable view at a precise moment on the state of support of all or part of the reports, which allows you to act in a few clicks to relaunch the actors assigned, if you consider, for example, that the processing of a report is not progressing fast enough
Benefits in terms of image
- Use and associate your image with a rewarding portal that has been designed to be accessible to all users (multilingual, accessible 24 hours a day, 7 days a week, interfaces and features that are easy to understand and use)
- Enhance your organization’s image by using a reporting portal that is part of a CSR approach
Benefits in terms of image
Benefits in terms of safety
Benefits in terms of safety
- Your data is hosted in France and is backed up regularly
- Protection and limitation of access and use, framed by a role and rights specific to each user profile and configured according to its function in the process
Key features of the eMundus reporting portal
Reporting portal
Direct your reporting stakeholders to a space in your image where they can start their process by making a report.
Reporting form
You define the report form you need to be able to qualify the report, form consisting of fields of information to be filled in and/or documents to be filed.
Documents
Make available for download information documents or matrices to be filled in and attached to a declaration.
Anonymity management
In addition to complying with the GDPR framework, the reporting platform has an anonymity feature to allow reporters who do not wish to disclose their identity to remain anonymous.
Device management
Do you have different types of devices to distribute on your portal? Open as many programs as you want on your reporting platform to separate them and have a folder borrowed in a particular workflow.
Users management
Create a user account in your platform for each person involved in handling reports. For each account, determine for yourself the role and the rights of action and visibility according to the function that the user occupies in the processing process.
Automation
You can also decide to set up automations so that your process progresses alone at certain stages. A report must be handled within a limited and defined time frame? An automatic reminder to the person assigned this file X day(s) before reaching this maximum time to remind them to take action.
Statutes
Define the different file statuses of your processing process. For each status, it is possible to set up an automatic email to the registrant or other user, and to associate to this status a group of users so that these people only see files with a particular status.
Emails and Chat
Send emails to users directly from the portal. You can also contact a registrant through the instant messaging box to send or receive messages and/or documents.
Analysis grid
Make available to the actors concerned one or several analysis grids which will allow the experts to obtain an opinion and recommendations concerning the declared situation and the action to be taken.
Dashboards and data exports
By centralizing the collection of data that you export at any time, you collect reliable indicators and have real-time visibility on current situation files. Analyze statistics to implement corrective and/or awareness actions within your organization.
Reporting portal
Direct your reporting stakeholders to a space in your image where they can start their process by making a report.
Reporting form
You define the report form you need to be able to qualify the report, form consisting of fields of information to be filled in and/or documents to be filed.
Documents
Make available for download information documents or matrices to be filled in and attached to a declaration.
Anonymity management
In addition to complying with the GDPR framework, the reporting platform has an anonymity feature to allow reporters who do not wish to disclose their identity to remain anonymous.
Reporting portal : for whom?
This solution is available to universities, colleges, companies and all employers, regardless of the sector of activity of their organization.
Do you want to start?
Book your demo at a time that pleases you.